A calm event day starts with a clear, realistic checklist that keeps everyone aligned.
Confirm venue access times, vendor arrivals, signage placement, registration/guest flow, and AV tests. Keep a printed contact sheet for all vendors and key volunteers, with roles and responsibilities clearly assigned.
Prepare a small “event kit”: gaffer tape, markers, scissors, USB drives, multi-plug, power banks, first-aid basics, and snacks. Hydration and short breaks for your core team go a long way in maintaining energy.
Schedule a brief run-through with the MC/coordinator, and ensure cue points for performances or announcements are noted. After the event, capture quick feedback from guests and vendors—this is gold for your next one.